New-Hire Safety Orientation Packet

Document Control Company: [COMPANY NAME] · Logo: [COMPANY LOGO] · Address: [COMPANY ADDRESS] Prepared by: [RESPONSIBLE PERSON] · Date: [DATE] · Approved by (signature): _________________

How to Use This Template

Walk every new employee through this packet on their first day, before they start field work. Cover each section, answer questions, and have the employee complete the acknowledgment at the end. Keep the signed packet in the employee's training file. Customize the content to match your company's programs, rules, and trade.

New employee: [NAME] Position: [____] Start date: [DATE] Supervisor: [NAME]

Section 1 — Welcome & Safety Commitment

At [COMPANY NAME], safety is part of every job. We expect you to work safely, look out for your coworkers, and speak up about hazards. You will never be disciplined for reporting a hazard or for stopping work you reasonably believe is unsafe.

Section 2 — Your Safety Responsibilities

• Follow safe work practices and this company's safety rules.
• Use required PPE and inspect it before use.
• Inspect tools and equipment before use; don't use damaged equipment.
• Report all injuries, illnesses, near misses, and property damage to your supervisor right away.
• Ask when you're unsure. Use your stop-work authority when needed.

Section 3 — Key Programs (overview)

You will be trained further on the programs that apply to your work, which may include: Hazard Communication, PPE, Fall Protection, Ladder & Scaffold Safety, Lockout/Tagout, Electrical Safety, Heat/Cold Stress, and Emergency Action. [List the programs that apply to your company.]

Section 4 — Jobsite Rules (customize)

• PPE required on site: [LIST — e.g., hard hat, eye protection, hi-vis, safety-toe boots]
• Housekeeping, smoking/vaping, phone, and conduct rules: [____]
• Reporting hazards: [HOW / TO WHOM]
• Emergency procedures and muster points: [____]

Section 5 — Emergency Information

• Emergency number: 911 (and company contact: [NAME / PHONE])
• Nearest medical facility (per jobsite): [____]
• First aid kit and fire extinguisher locations: [____]

Section 6 — Orientation Checklist (supervisor completes)

Section 7 — Employee Acknowledgment

I, [EMPLOYEE NAME], acknowledge that I received and reviewed this New-Hire Safety Orientation Packet from [COMPANY NAME]. I understand my safety responsibilities, my stop-work authority, and how to report hazards and incidents. I understand I will receive additional task-specific training before performing work that requires it, and I agree to follow the company's safety rules.

Company Customization Needed

• Insert your company information, programs, jobsite rules, and emergency details.
• Attach the additional forms you require (Employee Emergency Contact Form, PPE Acknowledgment Form, Stop Work Authority Acknowledgment).
• Add trade-specific orientation content (e.g., electrical, roofing, HVAC).
• Review and customize based on applicable federal, state, local, client, and project-specific requirements.

Last Reviewed / Last Updated

• Last Reviewed: 2026-06-29
• Last Updated: 2026-06-29
• Next Review Due: [SET DATE]

Disclaimer

This document is a general safety template and educational resource. It is not legal advice, does not replace a site-specific hazard assessment, and does not guarantee compliance with OSHA or any federal, state, or local requirement. Employers are responsible for reviewing, customizing, implementing, training employees on, and maintaining their own safety programs and records. Consult a qualified safety professional, legal counsel, or regulatory authority when needed.

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